Below you will find pages that have the tag “gtd”

Automatically creating tasks from email in Outlook

March 16, 2011

Please note: I am no longer using Windows nor Outlook, so unfortunately I cannot offer any help with problems you encounter using these scripts and techniques.

Over the last few days I have been redoing my GTD-under-Outlook setup, based on the instructions available in the "GTD and Outlook" guide from DavidCo (I will write more about my setup later). One of the tricks the guide suggest is creating a mail rule on outgoing mail, which scans the message body for a special tag (/wf or *wf* are suggested) and automatically adds the message to the @WAITING FOR email folder.

image from Automatically creating tasks from email in Outlook

GTD tip: clean up physical clutter using ziploc bags

December 20, 2010
If you are like me, you carry in your backpack, bag or briefcase all sorts of physical stuff, other than documents, papers or magazines. You know the type: phone chargers, USB cables, power adapters, network cables, USB sticks and other small gadgets or accessories. Over time these things accumulate and it becomes harder and harder to find them and to keep them organized.

I have been using a low-tech tool for organizing these things: ziploc bags. I now carry two large ziploc bags in my backpack, labeled "frequent use" and "infrequent use". The first one has the things that I would most likely need to use every time I sit down to work: my iPhone USB cable, my laptop power adapter, etc. The other one includes all other things that I need every once in a while so I want to have them handy, but I don't need them every day. This includes a USB cable for my camera, a two-to-three prong adapter for when I find myself in old buildings that don't have grounded outlets, a couple of USB sticks, etc.

GTD Tip: one-key opening of INBOX notebook in OneNote

September 5, 2010
One of the most useful applications I have discovered since I had to switch to Windows as my main OS is OneNote, a really great note-taking application which I use for pretty much every data-storing and note-taking need. I use a OneNote notebook as part of my GTD inbox. Today's very simple tip is how to assign a keystroke for opening my Inbox notebook from anywhere in the system. Here are the steps:
  1. Download and install AutoHotKey, if you don't have it already (it's a really useful free application, well worth exploring).
  2. Add the following line to your default AutoHotKey.ahk file (normally in ~/Documents/AutoHotKey.ahk):

    ; AutoHotKey configuration to open my Inbox in OneNote.
    ; To use this, change the file path to the path of the GTD notebook
    ; you want to use. You may also want to change the key to which it
    ; is assigned (I use Win-i).
    #i::Run c:\Users\zambonid\Documents\OneNote Notebooks\GTD\INBOX.one
    view raw gistfile1.txt hosted with ❤ by GitHub

Setting up my GTD system in Windows - links

April 9, 2010

Since I started at my new job and moved to a new machine and OS, my old GTD setup has fallen by the wayside and I have found myself at a loss trying to keep track of things. I have found OneNote to be a very useful tool for keeping notes and reference material, and Outlook 2010 is actually not that bad as a task/calendar/email management tool.

 

So, as a first step, here are some links I have found and which I am in the process of reading and digesting for creating my own setup: